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Part Time Office and HR Executive

Job Title Part Time Office and HR Executive
Location Brooklyn Office, with option to work from home for part of the working week
Hours 25 hours per week, worked over 4-5 days, Monday – Friday
Package $50-$60,000 pro rata, dependent on experience, plus bonus and benefits

Do you have a proven track record of working in working in a HR / Office support role? Do you enjoy working as part of a great team, but also working on your own initiative, in an environment that’s passionate about continual improvement. Are you a problem solver with great organizational skills looking for a varied and busy role? If this sounds like you then this could be just the role you’ve been waiting for! Alamy is a global ecommerce business that sells stock images, footage and live news imagery to customers around the world. It’s a truly exciting time at Alamy, our business is growing, and we are continually working towards expanding our reach.

We are always on the lookout for brilliant, passionate people who think differently and want to help us as we continue to build a global business we can be proud of. With hugely talented teams in the UK, India, the US and Australia, our values shape who we are as an organisation and help set us apart from our competitors. 

At heart, Alamy is a group of people who care deeply about what we do and doing it really well. We don’t just talk agile, we live it, so that we can stay ahead of our competition and provide our customers and contributors with excellent service, a unique product and a great experience. We encourage teams to come together, be accountable, feel empowered to take decisions and experiment. Growth, both as a global company and as individuals, is critical to our success and that’s why we aim to be a continuous improvement organisation.

As a company we respect work-life balance and reward for delivery. As a team, we're ethical (ten per cent of our profits go to charity) and we're nice - but not in a boring way!

Our values:

  • Put the customer first
  • Succeed (and fail) as a team
  • Strive for Better
  • Be Bold Be Brave
  • Do the right thing

    Here’s some more detail about this exciting opportunity!

  • You’ll be updating our HR system for all US team members, working proactively with our external payroll and HR provider to improve processes and keep up to date with upcoming legislation
  • Recruitment administration including advertising roles, arranging interviews, producing offer letters and requesting references
  • Arranging onboarding programme for new starters
  • Review workstation assessments and action health and safety risk and fire assessments in the US office and for home workers arranging training and supplies as needed
  • Coordinate training events as required, including booking venue, catering organizing / equipment, sending invites, chasing acceptances and making up packs
  • Produce monthly overtime report
  • Ad-hoc tasks and continual improvement projects for the HR Team
  • Efficiently manage the front of house – greet visitors, answer main phone line and sign for deliveries
  • Effectively manage our service contracts, arrange for handyman and repairs to the building
  • Office insurances: arrange renewals/comparisons as required; amend details as necessary
  • US office events: arrange and coordinate, communicate details for US team members and customers
  • Manage petty cash, make sure enough cash is available and reconcile weekly
  • Process expense claims and credit card forms, check coding is correct, forward copies of authorized claims to Finance, file hard copies
  • Provide support to a busy GM, arrange business trips, flights & accommodation, providing itineraries

    We’re looking for someone who:

  • Has a proven track record of working in an Office / HR Executive role
  • Has excellent attention to detail and accuracy when working in an environment that moves at pace
  • Can rise to the challenge when working under pressure to meet deadlines, able to effectively prioritize and organize own workload
  • Is able to work confidently with MS Office, including Word and Excel
  • Is adaptable to change and taking on new tasks
  • Demonstrates a strive for better mindset and continually looks for new ways of working to improve
  • Is confident when working with customers, suppliers and global teams, able to respond to enquiries in an efficient and effective way
  • Respects and able to maintain confidentiality
  • Is familiar with HR Management Systems (PeopleHR) would be a bonus

Want to know more and think you’ll fit in? Let us know by applying today!

Closing date: Sunday 26th January 2020 however, due to an anticipated high response we reserve the right the close the vacancy earlier.